Williams Wharf Landing

Complete Facility Application

Activity Building Fees: Check all that apply

PARKING GUIDELINES

• On-site parking is limited to 50 cars. Use of the off-site parking lot is required if more than 50 cars are expected.

• The off-site parking lot is available for a maximum of 300 cars and additional fees apply (see above).

• If the off-site parking lot is used, parking lot management is required by applicant.

• Parking along Route 614 and/or in front of private residences is prohibited.

GENERAL INFORMATION

• Complete Facilities fee covers all day use of the Activity Building, Pavilion and Grounds at Williams Wharf.

• Activity Building includes the main room, conference room, kitchenette, and bathroom facility. The conference room is excluded. All areas are handicap accessible.

• Tables and chairs are available for use including 45 padded chairs, five 60” round tables, five 30” x 72” folding tables, one 30” x 96” folding table, one high chair, and two booster seats. These items cannot be placed outside of the

  building. Two 30”x72” plastic tables area also available and can be used outside.

• Kitchenette includes a refrigerator, microwave, sink and coffee machine. All cookware, utensils and serving equipment must be provided by applicant.

• Pavilion & Grounds includes eight 12’ picnic tables and electrical service in the pavilion area.

• Portable toilets must be sufficient for the number of people expected and placed in the designated area. Applicant is responsible for renting the toilets. Use of outdoor restrooms adjacent to the Activity Building is permitted.

• Trash removal and general area cleanup is the responsibility of the applicant. Facilities must be returned to their

  original state. Please do not deface the walls or slide anything across the floor.

• Upon satisfactory inspection of facility, the Security Deposit will be returned to applicant. If damages have occurred, the applicant will be responsible for the full extent of damage to the facility and any costs involved with securing

  these expenses.

• Fees will be returned for cancellations if sufficient notice is given to the MLC.

• All fees should be paid with the application prior to approval. In the event that your application is not approved, all fees will be returned. If you would prefer to pay by check, please make it to "Mathews Land Conservancy" and mail it to P.O. Box 306, Mathews, VA 23109. This may slow down the application process.

• Submission of an application does not guarantee approval. Please ensure final approval before advertising your event.

• All Williams Wharf Landing Rules and Guidelines must be adhered to at all times.

• This facility is open to the public from sunrise to sunset daily and cannot be closed. Thank you for understanding.

ACTIVITY BUILDING GUIDELINES

• WILLIAMS WHARF HOURS: Open daily year-round to the general public from sunrise to sunset.

• GROUP ACTIVITIES: Groups of 16 or more people must obtain special permission for an event. Please visit www.mathewslandconservancy.org for Facility Use Information and Special Use Applications.

• COMMERCIAL USE: Commercial use is encouraged, but separate guidelines ap- ply. No Commercial Activity is allowed without a Special Use Permit.

• TRASH REMOVAL is your responsibility.

• FISHING is allowed from posted fishing areas only.

• NO SWIMMING allowed due to insurance restrictions. No lifeguard on duty.

• NO MOTOR-POWERED WATERCRAFT, including jet-skis, are allowed to launch or dock except under special conditions with permission from the MLC.

• NO HUNTING or possession of firearms on property.

• NO FIREWORKS

• NO ALCOHOLIC BEVERAGES except with special ABC permit.

  NO OPEN FIRES

• NO PETS unless on a leash at all times. Please clean up after your pet.

• NO LOUD MUSIC past 9 p.m..

• NO VEHICLES PAST THE GATE except for loading/off-loading purposes by special permission.

• NO PARKING ALONG WILLIAMS WHARF ROAD

• ALL STATE BOATING AND FISHING REGULATIONS APPLY

  
  

  ACTIVITY BUILDING:

• ACTIVITY BUILDING HOURS: The Activity Building is available daily to the general public for daytime or evening events. However, quiet must be observed after 9 p.m. and the facility closes at 11 p.m.

• OFFICE HOURS: Mathews Land Conservancy regular office hours are Monday through Thursday from 9 a.m. until 4 p.m.

• HANDICAP ACCESS: Building has handicap ramp access.

• NO DEFACING of building walls, trim, flooring, or windows, etc. and no dragging or sliding anything across the floors, including tables and chairs.

• BUILDING ENTRY CODE is required to enter the building and can be obtained from the MLC Operations Manager.

• AC/HEAT is controlled by the Operations Manager. Contact for assistance.

• TRASH REMOVAL in the activity building cleanup is the responsibility of the applicant. Facilities must be returned to their original state. Failure to do so will incur a penalty fee.

• TURN OFF LIGHTS & LOCK ALL DOORS upon completion of event.

• NO ALCOHOLIC BEVERAGES except with special ABC permit. Rent- ers are responsible for obtaining permits and ensuring proper handling of alcohol. The MLC accepts no responsibility for problems relating to the serving of alcohol.

• NO ANIMALS are allowed in the Activity Building at any time.

• BUILDING CAPACITY is limited to 100 people.

• ALL ACTIVITIES on MLC property will be limited to legal activities deemed ap- propriate by the MLC. In the event of inappropriate activities or behavior, the MLC has the right to immediately terminate the activity/rental.

• FOR ASSISTANCE, please contact Operations Manager, Gwen DeForge, at 804-725-9685 or info@mathewslandconservancy.org