Williams Wharf Landing

Activity Building Application

First name

Last name

Company/Organization name

Country/Region

Address

City

Zip / Postal code

Phone

Contact Person

Date of Event

Hours of Event

Number of People Expected (Use of off-site parking required if over 50 cars for an additional $150 fee.)

Music Entertainment (if any)

Please describe your event in detail:

List all commercial vendors you will have at your event and whether vendors that require power provide their own generators:

Activity Building Fees: Check all that apply

Activity Building Fee

Deposit (Required)

Off-Site Parking

PARKING GUIDELINES

On-site parking is limited to 50 cars. Use of the off-site parking lot is required if more than 50 cars are expected.
The off-site parking lot is available for a maximum of 300 cars and additional fees apply (see above).
If the off-site parking lot is used, parking lot management is required by applicant.
Parking along Route 614 and/or in front of private residences is prohibited.

GENERAL INFORMATION

Activity Building fee covers all day use of the building including the main room, kitchenette, and bathroom facility. The conference room is excluded. All areas are handicap accessible.
Meeting space is available for shorter time periods at a reduced charge.
Tables and chairs are available for use including 45 padded chairs, five 60” round tables, five 30” x 72” folding tables, one 30” x 96” folding table, one high chair, and two booster seats. These items cannot be placed outside of the building. Two 30” x 72” plastic tables are also available and can be used outside.
Kitchenette includes a refrigerator, microwave, sink and coffee machine. All cookware, utensils and serving equipment must be provided by applicant.
Applicant is responsible for proivding adequate portable toilets for their event.
Trash removal and general building cleanup is the responsibility of the applicant. Facilities must be returned to their original state. Please do not deface the walls or slide anything across the floors.
Upon satisfactory inspection of facility, the Security Deposit will be returned to applicant. If damages have oc- curred, the applicant will be responsible for the full extent of damage to the facility and any costs involved with securing these expenses.
Fees will be returned for cancellations if sufficient notice is given to the MLC.
All fees should be paid with the application prior to approval. In the event that your application is not approved, all fees will be returned. If you prefer to pay by check, please make the check out to "Mathews Land Conservancy" and mail it to: P.O. Box 306, Mathews, VA 23109. This may slow down application timeline.
All Activity Building Guidelines should be adhered to at all times.
Submission of an application does not guarantee approval. Please ensure final approval before advertising your event.

ACTIVITY BUILDING GUIDELINES

ACTIVITY BUILDING HOURS: The Activity Building is available daily to the general public for daytime or evening events. However, quiet must be observed after 9 p.m. and the facility closes at 11 p.m.
OFFICE HOURS: Mathews Land Conservancy regular office hours are Monday through Thursday from 9 a.m. until 4 p.m.
HANDICAP ACCESS: Building has handicap ramp access.
NO DEFACING of building walls, trim, flooring, or windows, etc. and no dragging or sliding anything across the floors, including tables and chairs.
BUILDING ENTRY CODE is required to enter the building and can be obtained from the MLC Operations Manager.
AC/HEAT is controlled by the Operations Manager. Contact for assistance.
TRASH REMOVAL and building cleanup is the responsibility of the ap- plicant. Facilities must be returned to their original state. Failure to do so will incur a penalty fee.
TURN OFF LIGHTS & LOCK ALL DOORS upon completion of event.
NO ALCOHOLIC BEVERAGES except with special ABC permit. Rent- ers are responsible for obtaining permits and ensuring proper handling of alcohol. The MLC accepts no responsibility for problems relating to the serving of alcohol.
NO ANIMALS are allowed in the Activity Building at any time.
BUILDING CAPACITY is limited to 100 people.
ALL ACTIVITIES on MLC property will be limited to legal activities deemed appropriate by the MLC. In the event of inappropriate activities or behavior, the MLC has the right to immediately terminate the activity/ rental.
FOR ASSISTANCE, please contact Operations Manager, Gwen DeForge, at (804) 725-9685 or info@mathewslandconservancy.org

To submit, please accept these parking guidelines, general information & guidelines. You will be emailed a copy of this form!

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